Your workflow may require action from specific employees, showing buttons on forms at certain stages, or sending email based on actions taken.įor example, you can set up a workflow for approvals based on variances between the purchase order and the vendor bill. He couldgo anduse one atthe7 Eleven andnot haveto worry about bells and. Then, you have the option of creating a custom SuiteFlow workflow to process vendor bills.Ī SuiteFlow workflow enables you to tailor more flexible processes in a customized workflow that meets your specific approval routing needs. Non sequential bills are whatthey called them, ifhe remembered right. Custom Vendor Bill Approval Routing Using SuiteFlowįor more complex approval requirements, you can use SuiteFlow workflow management when you enable the Vendor Bill preference for Approval Routing. You can use standard approval for vendor bills, regardless of whether you enable SuiteFlow for other purposes. A vendor bill that is canceled is not processed for payment. Vendor Bills with a status of Pending Approval can be approved or be canceled. For more details, read Setting the Default Vendor Approval Status. Bills will default to show an Approved status, but you can set a new default approval status. The default approval status can be set to either Pending Approval or Approved. When you have enabled the Payables feature, your vendor bills show an Approval Status field. You can enforce approval processes for vendor bills in the two following ways:Īpproving Vendor Bills with Standard Vendor Bill ApprovalĬreate a custom SuiteFlow workflow to require approval. If a bill is received with variances such as these, the finance manager needs to know this information to ensure that the payment being sent to the vendor properly matches what was actually received.Īfter the vendor bill correctly reflects the value of the goods received, the bill can be approved and a payment sent to the vendor.Ĭounts towards outstanding bill quantity on the purchase order In both of the above cases, the value of what was received does not match the original purchase order.

The vendor bill for the order may show ten widgets at $10 each. The vendor bill for the order may show five widgets at $13 each. Sometimes variances may occur, such as the following: She wants to check against the bill to make sure they also show five widgets at a price of $10 each. She knows that the original purchase order showed five widgets at a price of $10 each.

She wants to verify that the payment amount requested on the bill by the vendor is the correct amount that corresponds to the purchase order. To manage billing variances, you can compare amounts and quantities shown on vendor bills, item receipts, and purchase orders.įor example, your company's finance manager received a bill from the vendor Smith Widgets. When you require approval before payment is issued, you can verify the billed amounts and quantities. You can require approval for vendor bill processing.